How to use Word, Excel & PowerPoint to PDF
- 1
Add the document
Drop a .docx, .xlsx, .pptx or .csv file. Older .doc, .xls and .ppt files get a short note on re-saving them in the current format.
- 2
Watch the preview build
The file is laid out on your device and each page of the PDF appears in the preview, along with a note about anything that couldn't be drawn.
- 3
Adjust spreadsheet pages
Workbooks add sheet selection, paper size, orientation, margins, fit to width, gridlines and a repeated first row; the preview refreshes after each change.
- 4
Download the PDF
Save a PDF whose words can be searched, selected and copied, ready to email, print or archive.
Limits and Pro
Free: one document at a time up to 50 MB, with no page count limit and no watermark. Spreadsheets print up to 20,000 rows and 300 columns per sheet.
Pro accepts files up to 4 GB; very large documents are still bound by the memory of the device doing the conversion. See Pro
About Word, Excel & PowerPoint to PDF
The PDF is written with real text: every word is placed as selectable, searchable text in an embedded font rather than a screenshot, so files stay small and print sharply. Word documents keep their page size and margins, headers and footers with page numbers, bulleted and numbered lists, tables with borders and shading, pictures and hyperlinks. Microsoft fonts are swapped for open fonts with identical letter widths — Carlito for Calibri, Caladea for Cambria, Arimo for Arial, Tinos for Times New Roman, Cousine for Courier New — so lines and pages usually break where Word breaks them. Greek, Cyrillic, Chinese, Japanese, Korean, Arabic, Hebrew, Hindi and Thai text gets a matching Noto font.
The same page also takes Excel workbooks, printed with their number formats, fills and column widths, and PowerPoint decks, one page per slide at the slide's own size.
Typical uses: sending a contract or CV that must not change, uploading coursework to a portal that only accepts PDF, archiving letters and invoices, or sharing a report with someone who has no Office.
Worth knowing before you rely on it: charts, WordArt effects, EMF or WMF graphics, comments and form controls are not drawn, floating text boxes can shift, and a different first-page or odd/even header falls back to the document's main header. Password-protected Office files and the pre-2007 binary formats have to be re-saved first.
Privacy
Your document is unzipped, laid out and written to PDF by code running in this tab, with the PDF writing done in a background worker. Nothing from the file is uploaded; the only network requests fetch open-source fonts such as Carlito, Arimo and Noto from a public CDN, and they carry no document data.
Features
Selectable, embedded text
Fonts are subset and embedded, so the PDF reads the same on any computer and its words can be searched or copied.
Word page setup honoured
Paper size, margins, headers, footers and PAGE / NUMPAGES fields come straight from the .docx file.
Preview before saving
Every page is shown on screen first, so a wrong sheet or a stray blank page is caught before you send the file.
Many writing systems
Noto fonts are fetched only when a document needs them, covering CJK, Arabic, Hebrew, Devanagari and Thai.